Wilkie Martin - Surviving Publication


Author of the unhuman series of addictive comedy cozy mysteries set in the Cotswolds. This documents my encounters with publishing and includes things I hope will be useful later. It also covers some local writing competitions and reviews some writing events.

Monday, 14 December 2009

Writers in the Brewery

Writers in the Brewery is a regular event held at Brewery Arts in Cirencester, Glos, UK on the last Thursday of the month. Doors open at 7pm for a 7:30 start. The event goes on until 9pm. A guest speaker starts the evening, followed, after a short break, by open reading when anyone can read poetry, short stories, dialogues, lyrics or anything else they have written (register that you want to read at the door). The event normally costs £3 but is free for those attending the Creative Writing classes run at the Brewery Arts Centre.

I have participated in most of the events and found them highly enjoyable. I have read short stories and poems and listened to all sorts of readings. The evenings provide a great opportunity for local writers to read or perform in public and are very enjoyable.

I was invited as the guest speaker on the 24th September 2009. I talked about the creative process of writing Inspector Hobbes and illustrated it by reading 3 short extracts from the first book. Each extract introduced one of the main characters.


Long may Writers in the Brewery flourish!





Blog reader

We thought we would try registering this blog with some blog readers to see if this increases the blog readership. We decided to start the process with technorati, a site we looked at before. Finding how to claim the blog isn't as straightforward as expected as there wasn't a straight option on the menu, but below are the steps we took.



Subscribing within a blog reader

Continuing the process of linking to this blog on the blog reader site technorati (that we first tried in the post 'Create a blog'):

On http://www.technorati.com/
join and complete the form
respond to the acknowlegment email
open technorati and login
click on your user name
on the account information
at the bottom click on 'claim'
enter your blog url and feed details
on returning to the account page
look for the blog at the bottom and click on 'claim your blog'
put the code given there into a new blog post
then when confirmed delete the post with it in or edit the post to take it out again when technorati update your account to see they have accepted the claim.
Then wait for the blog to be reviewed.

Tuesday, 8 December 2009

Additional blog setting

Although my blog received some hits and has several subscribers, we have been looking at what improvements we can make. Continuing with the blogs about how we are doing things, here are the settings we changed in my account in Feedburner.com, which we hope will help the blog's profile:

- Publicize->Pingshot->Activate

- Optimize->Smartfeed->Activate

- Optimize->Feedflare->and allow set the tickboxes for feeds, email this, email the author, share in facebook and the tickboxes for the site, subscribe to this feed.

- Publicize->Chicklet Chooser, select the top icon and go. Copy the code given onto the website link for the blog.

We'll see what effect these have on the blog. So far the number of subscribers has increased but the number of visitors hasn't been affected.

Any suggestions on how to increase readership are welcome

Monday, 30 November 2009

Add a comment policy

I read that adding a comment policy to a blog can increase the number of comments that visitors leave. As I would like to receive comments, I've added one. You can see my current policy after the end of the blog. I set it up as follows:

Setting a policy
  • 1. Logon to blog and select 'Settings'.
  • 2. Choose 'Comments'.
  • 3. To set the policy I ticked the following radio buttons or settings:

    Comments->Show
    Who Can Comment?->Anyone - includes Anonymous users
    Comment Form Placement->Embedded below post
    Comments Default form->New Posts Have Comments
    Backlinks->Hide
    Backlinks Default for Posts->New posts Have Backlinks
    Comments Timestamp Format->as required
    Comment Form Message->I left this blank
    Comment moderation->Only on posts older than 10 days (I may change this)
    Comment moderation->I set this
    Show word verification->Yes
    Show profile image on comments->Yes
    Comment Notification email->I set this to an email address so I'd find out if a comment had been added.


Adding the policy to the blog

  • 1. Logon to blog and select 'Layout'.
  • 2. In the bottom (or left hand) panel, select 'Add a gadget'.
  • 3. In the 'Basics' list, select the + next to 'Text' 'Add some words to your blog - like a welcome message - with our rich text editor'. The one 'by Blogger'.
  • 4. Add the following (based on the settings above anyway)

    Title = Comment Policy
    Contents = "Comments are allowed, and are welcomed after any posts. All comments must pass an input test to check a user rather than a program is inputting them. I am emailed about all comments and will review them all. Inappropriate comments, spam and some old comments will be removed. The ability to add comments may be disabled if their use and content show it is necessary.'
    Thank you."
    Click Save
  • 5. Back in 'Layout', move the mouse over the new gadgets and drag them to the positions wanted. I've put them at the bottom near where the 'Comment' will appear'.
  • 6. Click the 'Preview' at the top to see what it looks like.
  • 7. Click Save.

Adding instructions of how to add a comment to the blog

  • 1. Repeat above for another gadget

    Title = How to add a Comment
    Contents = "If a comment box does not automatically appear then select the underlined 'Comments' text that appears after the posting date at the end of the post you want to add a comment on. Type your comment in the box. Choose the identifier to use, or you can choose to be anonymous if you like. Select 'preview'. You will be asked to enter a random string of letters to ensure you are a real person and not a spam engine. When you select 'post comment' your comment will appear immediately.
    If you wish to add a comment that isn't about a specific post, then first select 'GENERAL COMMENT' under the 'Blog Headings' (as this is a post I have added for this purpose) and then add a comment as normal."
  • 2. Go to 'Postings', select 'New Post' and save a new entry called 'GENERAL COMMENT' if not created already.


Adding a description of how helpful/unhelpful will be used and can be set

  • 1. Repeat above for another gadget

    Title = What are the Helpful/Unhelpful boxes?
    Contents = "The Helpful/Unhelpful boxes are tick box areas. If you click one of the boxes then the only thing that happens is that the counter increments. No data about you is saved. If they are ticked it gives me an idea of whether or not to add similar content. Thank you."


Editing/removing the comment policy or other gadget after you've added it

  • 1. Logon to blog and select 'Layout'.
  • 2. In the gadget panel, select 'Comment Policy'.
  • 3. Select 'Edit'.
  • 4. Amend the text as required, or 'Remove'.
Comment

Thank you for any and all comments added to this blog, and thank you also for ticking if you find this information helpful or unhelpful.

GENERAL COMMENTS

This is my blog wide comment area. Comments or questions are invited on my blog, on my website, or on my work.

Many thanks.

Thursday, 5 November 2009

New posting order

I started the 'Create a Blog' posting in draft form a while back and it took me some time to include all the settings. However, when I published it, it appeared in its original position in my blog entries and did not show as a new posting. This was unexpected, as the posting dates were changing to reflect the date I published them. I know now that if I keep a posting in draft but publish another entry first (assuming I want the first one to appear as the latest entry when published) that I need to copy the entry into a new posting and delete the old one.





Friday, 23 October 2009

Writer's workshop

I went to the above 3 hour workshop on 16 October 2009. As I have recently obtained a copy of Alison's useful 'Marketing Your Book', I originally booked for a workshop with Jo Herbert, editor of the Writers' and Artists' Yearbook, in order to get a different perspective. However, Jo was unable to attend and Alison Baverstock's stepped in. Alison knows the publication industry better than anyone else I've come across and was generous with her advice on how to pitch one's book at agents and publishers.

She pointed out that for an agent or publisher, both the book and the author are important, Both have to be promotable and interesting. Their decision on a book will depend on their view of the potential prospects for it.

She stressed that the manuscript must come first. It must be good enough or everything else an author does is a waste of time. It is important to make a good first impression, you only get one chance. Therefore, don't rush into things.

Ensure your approach to an agent is well considered. Try a little flattery but don't grovel, suggest which genre your book fits but don't tell them - they are the experts.

If a publisher's details say no unsolicited manuscripts, it is worth writing them a letter asking for the name of the commissioning editor. Then a letter to this august person may result in your manuscript being solicited. It still might not be published though.

Be polite and never slag off agents or publishers to others in the industry. It is a close industry in which everyone knows everyone else.

Make each approach personal and specific and don't try too many at once. It is permissible to write that you would like to know what they think within -say- 6 weeks or 2 months. Keep track of who you approach.

In letters, aim to be succinct but incorporate hints that you are interesting and quirky. Don't give you age away unless it is relevant.

Authors nowadays have to have an author's platform. That is a presence on the internet, such as a website, a blog, a twitter stream and a facebook page. Authors have to be open but Alison warned about putting anything onto the net that you might regret later.

Thursday, 22 October 2009

Add blog to website

I wanted to include my blog page(s) within my webpages without having to retype the contents or change my webpage every time I add a new post. I was already setup on feedburner (see CREATE A BLOG) and, as one of the features on there will provide a summary or the whole content of some of all of the blog entries, this is the method I used.These are the settings I used:



  • 1. Logon to http://www.blogger.com/.

  • 2. Select 'My Accounts' on the top right.

  • 3. Select Feedburner.

  • 4. Select 'Publicize' .

  • 5. Select 'BuzzBooster'.

  • 6. Set Number of items to display = All

  • Open Links in = Same window
    Display feed title = unticked
    Title = completed
    Display favicon = unticked
    Display item author name = unticked
    Display item content = unticked
    Display item publication date = unticked
    Display link to feed = untick
    Save

  • 7. When the page redisplays copy (Ctrl+C) the commands gived at the top of the screen in the 'Your BuzzBoost is ready' area.

  • 8. Go to the web page source, select html and paste (Ctrl+V) the code selected above.


Add Blog titles to Blog


  • 1. Logon to http://www.blogger.com/.

  • 2. Go to 'Layout' .

  • 3. On the left click on 'Add a Gadget' .

  • 4. Enter the title ' Blog Headings'.

  • 5. Paste (Ctrl+V) the feedburner code from above.

  • 6. Save.

  • 7. Drag and drop the new gadget to the postion wanted.

Let us know how you get on.

Tuesday, 20 October 2009

Starting an author's platform

Everything we’ve read about getting published has suggested creating a presence on the internet. When I attended Alison Baverstock's workshop at the Cheltenham Festival of Literature on 16 October 2009, she mentioned that US publishers expect an author to have a complete ‘author’s platform’ on the web. This would include a website, a blog, twitter and facebook.

Since we required a web presence, we created a website. Then, a few weeks ago, our next step was to create a blog, to catalogue the procedures and different steps we are following.
Below are the most useful things we have found in setting up the website and blog. There may be other or better ways of doing it.


Website


  • 1. We registered the website id with http://www.discountdomainsuk.com/

  • 2. We built the website using MS Frontpage. (I did a useful course on website generation with the Open University using Netscape. However, my partner built the site for me using Frontpage).

  • 3. Once the website was loaded we registered it with search engines. We loaded the website url at the following:

    http://www.google.com/addurl/

    http://search.yahoo.com/info/submit.html

  • 4. We added key words to each individual page to reflect the contents of the page. We used Page Properties to do this, but it can be done directly in html

    after

    <head>

    and after any entries for

    </title>

    but before the

    </head>

    we could have added

    <meta name="keywords" content="your,keywords,separated,by,commas,keyword1,keyword2">

  • 5. We added hyperlinks between pages and some relevant hyperlinks to external pages, and made sure they worked. We check these regularly.

  • 6. We added a robots.txt file to the website to tell robots what they shouldn’t look at and where our sitemap was kept.

    Example based upon our robots.txt:

    User-agent: Googlebot-Image
    Disallow: /

    User-agent: *
    Disallow: /anydirectorynottobeusedbyrobot1/
    Disallow: /anydirectorynottobeusedbyrobot2/
    Disallow: /anydirectorynottobeusedbyrobotetc/

    Sitemap: http://www.yourwebsiteaddress.com/sitemap.xml

  • 7. We added a sitemap.xml file to give details of each web page, when it was last changed, and how often it changes (we keep it up to date when any changes are made).
    we set <changefreq> to weekly, monthly, or daily,
    and set <priority> to between 0.5 and 1, where 1 are the most important pages,
    and set the date in <lastmod> to reflect when that page was last changed.

    Example based upon our sitemap.xml:

    <?xml version="1.0" encoding="UTF-8"?>
    <urlset xmlns="http://www.sitemaps.org/schemas/sitemap/0.9">

    <url>

    <loc>http://www.yourwebsite.com</loc>
    <lastmod>2009-09-28</lastmod>
    <changefreq>weekly</changefreq>
    <priority>1</priority>

    <loc>http://www.yourwebsite.com/page1.htm</loc>
    <lastmod>2009-09-28</lastmod>
    <changefreq>weekly</changefreq>
    <priority>1</priority>

    <loc>http://www.yourwebsite.com/page2.htm</loc>
    <lastmod>2009-09-24</lastmod>
    <changefreq>monthly</changefreq>
    <priority>0.9</priority>

    </url>
    </urlset>

  • 8. We added a favicon.ico file to the website with a very small picture to be used next to the webpage address when the site is opened.


Blog

  • 1. We created a blog on http://www.blogger.com/. We started with the Settings->Permissions set so ‘Blog Readers’ is set to ‘Only Blog Authors’ so we could adjust the format and content until we had something that looked ok.

  • 2. We added a feed for RSS (Really Simple Syndication – used to create links to the blog and to send consolidated entries or summaries to anyone who subscribes) using http://www.feedburner.com/.

  • 3. We added a reader so we could check it though a different blog viewer using http://www.googlereader.com/.

  • 4. We found a list of blog readers and aggregators here http://blogsite.com/public/item/79250, although there are lots of them we only ‘pinged’ this one http://www.technorati.com/ to announce the new blog and to see what effect it would have.

  • 5. The blog only started appearing in google searches after we added the meta content. In http://www.blogger.com/, in the blog ‘layout’, and in ‘edit html’, we added the meta content

    after

    <head>
    <b:include data="'blog'" name="'all-head-content'/">

    and before

    <title><data:blog.pagetitle/></title>

    we add

    <meta content="'your" name="'description'/">
    <meta content="'your,keywords,separated,by,commas,keyword1,keyword2'" name="'keywords'/">
    <meta content="'your" name="'author'/">

  • 6. We added a set of labels to each blog entry.



Comments:

If you find any other steps/settings useful then please let me know. Or, if any of this helps you, let me know which bits were most useful. Good luck.

Tuesday, 13 October 2009

Decide on a genre

An approach letter to an agent should usually include the genre of the book. In my book this is not very easy to identify – is it ‘crime’, ‘comedy’, or ‘fantasy’? Publishers will not create a new genre for my book no matter how much I’d like it to fit ‘fantastic realism’.
We are following these steps to help identify the most appropriate genre.


Bookshops


Bookshops normally display books by genres. Sometimes they change them (for instance our local Waterstones has recently combined ‘fantasy’ and ‘science fiction’ under one category of ‘sci fi’, so we will look again on our next visits to see what genres are going in and out of vogue).
Checking through the shelves under the genres we think the book might fit has helped identify if this is the right place, or the wrong place (and also shown which publishers are active in that genre). For instance, ‘fantasy’ may not be the appropriate genre (especially if the local bookshop doesn’t use it anymore). Perhaps it now fits better in ‘crime’. Looking at the best sellers in the area helps get a feel for the market, as does identifying similar writers.


Amazon


Amazon also lists books by genre. These are broadly similar to those in bookshops. However, Amazon has user defined tags that break the genre into more specific topics (ones that mean something to the person adding the tag, perhaps the name of a key character, or location, or anything that would help find that book or a book like it). Looking through Amazon's tags is also helping us decide on an appropriate genre.


Amazon tags


To see the Amazon tags:



  • 1. Choose any book (Dan Brown’s latest for instance).

  • 2. Open the book page.

  • 3. Scroll down to the bottom and there is a tag area called 'Tags Customers Associate with This Product'.

  • 4. Click on the right on 'See most popular tags'.

  • 5. At the bottom of the list there is ‘see more’. Keep selecting ‘see more’ until the option isn’t offered anymore and you will have a long list of many (though not all) the user defined tags that have been added to books (not just the one you are looking at).

  • 6. The tags vary in size and in colour intensity. The bigger and darker tags are the more commonly used ones.

  • 7. Review this list of tags and identify ones that might be assigned and see if this alters our view of the genre.

  • 8. Select on the main tags to see which books are best-sellers in that area and to see if their content is similar.

  • 9. Open the details for a selection of these books and see what other tags have been assigned and see if any of these apply.

  • 10. Build a list of 'potential' tags that someone might assign.

  • 11. Keep reviewing the list of tags and books under these tags, because users can change them at any time.


Monday, 21 September 2009

Creating a Blog



I'm new to blogging and still a bit nervous about the process. However, we have taken the plunge, published a blog and made a few posts. We used the following settings in my blog. If you are new to blogging too and don't know where to start, you could try the steps we took.. There are other ways of blogging and many other settings. We don't say this is the best way to do it - it is just one way to do it.


Good luck.





Start a Blog




  • 1. Go to http://www.blogger.com/ and tick 'Create a blog'.

  • 2. Fill in the 'create account' details. You will need to have an email account. Complete the password, display name and verification details. Read and accept the terms and conditions.

  • 3. Enter the name of the blog you want to create. Mine is 'Preparing my novel for publication' as the posts I'm making are all related to this area and reflect the processes I'm going through and steps I'm taking in trying to get my novel into print. Choose a title suitable for your blog area.

  • 4. Choose a template (you can change this later - see below).



Change Settings

These are the settings I'm using


  • 1. Go to http://www.blogger.com/ and logon to your account.

  • 2. Choose 'Layout'

  • 3. Choose 'Chose new template' .
    Tick 'Scribe'
    Save template

  • 4. Choose 'Page elements' on 'Navbar'
    Select 'Edit',
    Select 'Tan' (to match the scribe template which is brownish)
    Save

  • 5. Select 'Edit' in the next box down enter the title of your blog
    Enter the description of your blog (this appears above every post).
    I don't have an image selected for this area so I have ticked 'From my computer' and left the address blankthe placement is set to 'behind title and description'.

  • 6. In the left bar area
    select 'Edit' against all the entries and remove them all.

  • 7. Select 'Add a gadget'
    Choose 'Basics'
    Choose 'Labels'
    Title = Search Strings
    Show = all labels
    Sorting = Alphabetically
    Display = ListSave

  • 8. Select 'Add a gadget'
    Choose 'Basics'
    Choose 'Blog archive'
    Title = Blog Archive
    Style = Drop down menu
    Options = Show Post Titles
    Archive Frequency = Monthly
    Date Format = as wanted
    Save

  • 9. Select 'Add a gadget'
    Choose 'Basics'
    Choose 'Profile'
    Title = About Me
    Share my profile = ticked
    About me = Ticked
    Name = completed
    Description = completed
    Location = not ticked
    Save

  • 10. Select 'Add a gadget'
    Choose 'Basics'
    Choose 'Picture'
    Title = blank
    Caption = completed
    Link = not completed
    From your computer = ticked
    Shrink to fit = ticked
    Save

  • 11. In the middle box the 'edit' will bring up the posts. Complete your entry.

  • 12. At the bottom of the screen the 'add a gadget' will add gadgets to the bottom of the posts.I have a 'headline' gadget, which I'll come back to below.

  • 13. At the top select 'Edit HTML' Find (about 8 lines down)
    <head> <b:include data='blog' name='all-head-content'/>
    after this add
    <meta content='xxxxxxxxxxx' name='description'/>
    <meta content='yyyyyyyyyyy' name='keywords'/>
    <meta content='zzzzzzzzzzz' name='author'/>
    set xxxxxxxxxxx to the name of your blogset yyyyyyyyyyy to the keywords for your blog, seperated by commasset zzzzzzzzzzz to the your name
    the above lines should come before
    <title>
  • 14. At the top select 'Settings'

  • 15. Choose 'Basic' in 'settings'
    Title = completed
    Description = completed
    Add your blog to our listing = yes
    Let search engines find your blog = yes
    Show quick editing on your blog = yes
    Show email post links= yes
    Adult content = no
    Select post editor = old
    Enable transliteration = no
    Save

  • 16. Choose 'Formatting' in 'settings'
    Show = 1 posts on main page
    Date Header Format = as wanted
    Archive Index date Format = as wanted
    Timestamp format = as wanted
    Time Zone = as wanted
    Language = as wanted
    Convert Line Breaks = Yes
    Show Title Field = Yes
    Show link Fields = Yes
    Enable Float Alignment = Yes
    Post Template = I left his blank
    Save

  • 17. Choose 'Comments' in 'Settings'
    Comments = Show
    Who can comment = anyone
    Comment form placement = Embedded below post
    Comments Default for posts = New posts have comments
    Backlinks = hide
    Backlinks default for posts = new posts have backlinks
    Comments timestamp format = as wanted
    Comment Form Message = I left this blank
    Comment moderation = Only on posts older than 10 days
    Show word verification = yes
    Show profile image on comments = yes
    Comment notification email = completed
    Save

  • 18. Choose 'Archiving' in 'Settings'
    Archive frequency = monthly
    Save

  • 19. Choose 'Site feed' in 'Settings'
    I'll come back to this.

  • 20. In 'Publishing', 'email and mobile', 'OpenId' in 'Settings'
    I didn't change any settings.

  • 21. Choose 'Permissions' in 'Settings'
    Blog authors - add any other authors on blogger.com you want to amend your blogs
    Blog readers = set to 'only blog authors' until you are happy with the look of the blog then set to 'anybody' when you want others to see it.

  • 22. Choose 'Postings' and 'New posting' or 'Edit posting' and enter your blog(s).
    On the 'post options' at the bottom of the compose area, enter the 'labels' seperated by commas that you want associated with the blog. These appear as the 'Subjects' for 7 above.


Feedburner



When you post is published (point 20 above), then you can create a feedburner for it.




  • 1. Go to http://www.feedburner.com/

  • 2. Logon with your name and password (or create an account, use the same id as for blogger).

  • 3. Enter your blog name into 'Burn a feed right this instant'

  • 4. 'Select 'atom' feed

  • 5. On the next screen select the statistics you want

  • 6. continue with next until the feedburner is created

  • 7. Go back to your http://www.blogger.com/ account
    Choose 'Settings' and 'Site feed'
    blog posts feed = fullblog
    comments feed = none
    per posts comments feed = none
    post feed redirect url = http://feeds.feedburner.com/yourfeednameandblognameeneredinfeedburner
    post feed footer = I left this blankSave

  • 8. This completes point 19 above


Headline Animator



Now add the headliner to the bottom of the blog. This scrolls through the titles of the last 5 blog entries.




  • 1. Logon to http://www.feedburner.com/

  • 2. Click on your blog name

  • 3. Under 'Publicize'
    Select 'Headline animator'
    Select 'create new'
    enter the url http://feeds.feedburner.com/yourfeednameandblognameeneredinfeedburner
    I have theme 468x60 white
    Title = unticked
    Wrap long headlines = unticked
    Dates = ticked
    Format = as wanted
    Width / font/ colour I used the defaults
    Save

  • 4. Under 'Publicize'
    Select 'Headline animator'
    Select '468x60 white'
    For 'add to MySpace, TypePad etc'
    select 'Other just gimme the code'
    Select 'next'
    When the screen opens, copy 'ctrl+c' on all the code given

  • 5. Logon to http://www.blogger.com/
    Go to 'Layout'
    Select 'Add a gadget' at the bottom of the screen
    Select 'basics'and add 'html/java script'
    Title = 5 latest blog entries
    entries 'ctrl+v' to paste the code copies above
    Save

  • 6. This completes point 12 above


Comment






This should produce a blog similar to mine. Good luck, and let me know how you get on.


Creating a PDF for a novel in MS Word

We started the process by preparing my novel as a PDF to see how it would look in book form. The first step was to combine my separate MS Word Chapters into one document and then to adjust the MS Word page settings to try to get a reasonable PDF document. In case what we have done might help fellow authors at a similar stage, this is the process we followed and the specific settings we used. We don't know if this is the best way to do it - but it is how we did it. No specific publisher's specifications were used, so if you know who you are aiming at then check their requirements.
(For help in any other settings or different options there are many self-help books in this field. We found Aaron Shepard’s book ‘Perfect Pages’ useful to identify some of the settings we've used . )


CREATING A COMBINED WORD DOCUMENT AND GENERATING A PDF
(We used MS Word 2003, but these settings looked ok when seen and amended in MS Windows 97)



COMBINING THE SEPARATE CHAPTERS

  • 1. Open a new MS Word document
  • 2. Set the document name and author. (File->Properties)
  • 3. On separate lines enter the number # for each chapter in the book (so you can keep track of where you are).
  • 4. Insert a section break between each of these lines. (Insert->Break, tick Section Break for type: next page)
  • 5. Import each chapter under it's relevant heading. (Insert->File).

STANDARDIZING THE FORMATTING

  • 1. Select the whole document, and choose a common font, and font size. We're currently using Century Schoolbook, 12pt. (We picked Century Schoolbook as that is used in Terry Pratchett's books and is the look we wanted.)
  • 2. Set all the text to be type 'Normal'.
  • 3. With all text still selected (or select apply to Whole Document), change the formatting to be justified so it lines up with the margin on both sides (use the icon box 'justify').
  • 4. With all text still selected (or select apply to Whole Document), change on File->Page Setup, on the Paper tab, set Width to 156 mm and Height to 235 mm.
  • 5. With all text still selected, change on File->Page Setup, on the Margins tab, set Orientation to Portrait, and Pages to 'Mirror Margins', set Top Margin to 1.5cm, Bottom Margin to 1 cm, Gutter Margin to 1 cm, Left Margin to 1.5 cm, Right Margin to 1.5cm.
  • 6. With all text still selected, change on File-> Page Setup, on the Layout tab, untick 'Different first page’ for headers and footers, set 'Header from edge' to 0.5 cm, set 'Footer from edge' to 1 cm.
  • 7. With all the text selected, change on Format->Paragraph set line spacing to exactly 14pt (which is the chosen font size + 2 pt).
  • 8. With all the text selected, change on Format->Paragraph on the Line and Page Breaks tab, untick 'Widow/orphan control'.
  • 9. With all the text still selected, in Tool->Options,on Compatibility, tick ‘Do full justification like WordPerfect 6.x for Windows’ and tick ‘Don't use HTML: paragraph auto spacing’.
  • 10. Switch on the formatting marks so you can see them in the document (Tools->Options, on View, for Formatting marks tick All).
  • 11. Review the whole document. Remove extra tabs (these appear as little arrows) so that the formatting can be set once and be consistent for the whole document.
  • 12. When the whole document has been reviewed for spurious formatting commands, then, switch the formatting marks back off (Tools->Options, on View, for Formatting marks untick All).
  • 13. Review the document for paragraphs that need to be separated from the preceding text and use Format->Paragraph and set the 'Space before' to 28pt (2* font size + 4pt) and the 'Space after' to 28pt (2 * font size + 4pt).
  • 14. Review the document for paragraphs where the text should be kept together (eg in a letter) use Format->Paragraph on Line and Page Breaks tick Keep lines together.
  • 15. Replace any double spaces with a single space (Edit->Replace). Repeat this until no changes are made.
  • 16. Replace any " (double straight quote) characters with " (replace with the same double straight quote character) and the setting in step 9 should change it to one of the double "" curly quotes when the replace is done.
  • 17. Replace any ' (single straight quote) character with ' (single straight quote character) and again the setting in step 9 should change one of the single ‘ curly quotes.
  • 18. Replace … with . . . . (space.space.space.space)
  • 19. Replace contracted words starting ‘xyz with ’xyz (we did this by looking for space quote and then replacing the quote with two straight quotes, which are converted to curly quotes by step 9, and then removed the one we didn't want).
  • 20. With all the text selected, in the top ruler line, change the general indent setting. Move the up and down arrow and little box so that they align with each other. Then drag the down pointing arrow half a centimeter to the right to give the indent. And click on the rule bar at the down arrow point to create a tab mark (like a small black L). If you don't have a little ruler then select it using Tools->Options, on the View tab, tick to Show Horizontal scroll bar.
  • 21. Find the start of each section and set the heading type on the first heading line to 'Heading 2' and set the font (Century Schoolbook 10 pt). Change the formatting on these lines to be 'centre'.
  • 22. At the start of each section select the whole of the first paragraph, and in the top ruler line (as in step 20) drag the down pointing arrow to align with the upwards pointing arrow and little box (so the first paragraph is not indented).

ADDING A CONTENTS LIST

  • 1. Go to the top of the document and add an extra section break (Insert->Break, tick Section break for new page). Insert->Reference->Index and Tables, on the 2nd tab 'Index and Tables', set show levels to at least 2, tick 'show page numbers', and 'right align', untick 'use hyperlink'.
  • 2. When the index is generated select the whole text and choose the font and font size wanted.(Although we took the table of contents out in the end) .

ADDING PAGE NUMBERS

  • 1. Set page numbers, Insert->Page Numbers, select 'Bottom of Page (Footer)', 'Centre' alignment and tick 'Show number of first page'.

ADDING THE PAGE HEADINGS AND FOOTERS

  • 1. Select header/footer view using View->Header and Footer. Go to the start of every section and check ‘same as previous’ setting is present (it appears as text 'same as previous' above the dotted header box). The 'same as previous' icon is on the Header Footer popup toolbar that appears as two pages with a dotted arrow below them.
  • 2. Use the icons that includes left and right arrows on the end of the Headers and Footer popup toolbar to move between section headers. At the start of the first chapter's section select File->Page Setup and on the Layout tab, untick 'Different first page', and tick 'Different Odd and Even pages'. Use the left/right arrows to move between the odd and even page headers.
  • 3. If on the odd page put in the book title (in upper case) and centre.
  • 4. If on the even page put in your name (in upper case) and centre.

ADDING THE OPENING PAGES

  • 1. Add a title page for the first page in the book (this is the first page not the cover page) with title and author. Use a larger font of the same style. (Century Schoolbook 26 pt)
  • 2. Set 'Spacing before' to 144pt (2 inches) using Format->Paragraph.
  • 3. Set 'Spacing before' and 'Spacing After' to 28pt for the author name line.
  • 4. Add a 2nd page to hold the copyright information (this is also one place where the publisher and ISBN information would also go).
  • 5. Set 'Spacing before' and 'Spacing After' to 28pt for all the lines so it is well spaced out.
  • 6. On the start of the first chapter, select View Header and Footer and remove the 'same as previous' setting (see step 1 in adding headers and footers above). Move up to the new front page and clear the headers. (Use the next/previous section icon to check the title is still present on the first chapter.)

REVIEW

  • 1. Using the Print Preview icon, review the whole document. Check the layout and page/line breaks are all ok.

GETTING A PDF GENERATOR AND VIEWING THE FILE

  • 1. The PDF generator we are using is free and is ok for viewing the output. The one we are using is PrimoPDF (http://www.primopdf.com/)
  • 2. Once the application is loaded, to generate the PDF file from MS Word, Print the document and select the printer called ‘PrimoPDF’. We use the default Print menu options. This will then ask for the location of the generated PDF file. The settings we use within PrimoPDF are:
    PDFSetting:– tick print
    and set
    Document properties: enter title and author
    Security:128 bit encryption, enter a password for the change PDF, tick allow user to print, tick allow user to copy, tick always use these settings
    Options: tick overwrite existing file, tick launch application after conversion.
  • 3. The application we use to view the document is adobe reader (http://get.adobe.com/reader).
    Print the first few pages and review. And gradually print and review the whole document.
  • 4. When you see what your document looks like in the application that opens (in adobe if that is what you are using), then adjust until you have the layout you want. If you add/remove pages then go back to the index and either regenerate it (right click it, and update field) so the numbers are right, or in Tools->Options, on Print tab, tick 'Update fields'.

We intend documenting some other processes that we think may be useful.


COMMENT

If you are at the same stage, then good luck. Let us know how you get on.